Organizing Your Business Cards for Busy Professionals

Networking events are crucial to the success of your business: you meet great people, make useful acquaintances, and have the opportunity to pass business with other professionals.

Let’s be honest, though: once you leave, you totally forget about all of those business cards you received. They get tossed into your briefcase or handbag and fall into a seemingly bottomless hole, only to be found months later.

At that point, it’s too late to reach out, and all you can do is mourn the lost connections.

But it doesn’t have to be that way!!

These days, there are dozens of fun and useful ways you can store those cards so they don’t get lost. Here are a few of my favorite tips:

Determine What To Keep

Before you invest in any sort of storage solution, first think about what you really want to keep.

My favorite piece of advice? Don’t even bother taking cards from the people you’re not interested in reaching out to.

Photo by Bogomil Mihaylov on Unsplash

Most of my clients have stacks of business cards that they have never contacted – WHY did they take the card in the first place? Be intentional!

Ask yourself these questions:

  1. Why would I want to contact this person (get to know them, need their service, indicated they might be interested in working with you, etc.)?
  2. What’s the next Action I need to take (call them, schedule a coffee date, set-up a sales call)?

Then, write on the business card a note about where you received it and immediately follow-up (within three days).

How To Get Organized

There are countless ways to organize business cards nowadays, from electronic solutions to the ‘bucket method.’ These are the ones I’ve found to be most effective:

  • CRM: If you use a CRM as part of your business, check to see if it includes an app that allows you to scan and upload business cards from your phone. Most software will now allow you to capture and store any business card with just a quick snap of your device’s camera. Once it’s updated, you can edit the contact’s information directly in your CRM.
  • Business card binder: Some companies make three-ring binders designed specifically for holding business cards. This is a solution I often recommend to my own clients – it’s easy to grab and take with you to events and you can just add cards as you receive them.
  • Rolodex: Before you laugh, remember: Rolodex has been around for many years for a reason. It’s a super easy solution – just staple the business card to a Rolodex card and place it in alphabetical order. Bonus: some Rolodexes even have slits cut just for placing a business card.
  • Index cardholder: This is the perfect solution for someone who wants to keep all of the business cards they receive but doesn’t necessarily want to put them in any type of order. Putting them in an index cardholder keeps them all in one place so they’re easily found if they’re needed at a later time. Tip: Purchase index card dividers to sort and organizer business cards by category (where you met them, industry, etc).

What should you NOT do with business cards? Stack them on your desk.

Photo by Scott Webb on Unsplash

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

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Three Office Organization Resolutions You Should Make

As the New Year gets going, you’re probably thinking about the resolutions you made. New Year’s resolutions can help you achieve goals and fuel success – but they’re not all created equal. For example, many people set resolutions that are too hard to achieve or too vague and quickly give up.

I’ve come up with three resolutions you CAN keep to help make this your best year ever. If you’re ready to further your career and be successful at whatever you do, just follow these easy office organization resolutions:

Keep Your Desktop CLEAR All Year

If one of your goals is to be more organized, you can start by cleaning off your workspace.
There are several reasons a clear desk might help you succeed in business, including:

• Knowing where all of your supplies and files are makes you more efficient.
• All of the free space makes it easy to spread out documents, books, reports, or whatever else you need to get the job done.
• A clear desktop, free of clutter, makes it easier to focus on the task at hand.
• It keeps sensitive information confidential.

Photo by Carl Heyerdahl on Unsplash

Develop a Paper and Electronics Document Retention Policy

Business owners are often unclear on how long a document (either paper or electronic) should be retained. As a result, they end up never throwing anything out, creating a build-up of records and unnecessary clutter.

A record retention policy categorizes information and lets you know how and where to store it based on federal, state, or other regulatory requirements.

Other benefits include:

• Knowing what you can throw out and when helps reduce costs for physical and electronic storage.
• An efficient filing or document storage system helps you to work more efficiently.
• File deletion or elimination helps free up valuable space, both electronic and physical.

Photo by Ilya Pavlov on Unsplash

Develop ONE New Productivity Habit

Want to spend less time on your everyday office activities? With the right practices, it’s possible to not only get your work done but get it done early. Being productive is just a matter of habit – and it’s easy to get started:

• Begin with something small; if your goal is too big or you attempt to change too much at once, you run the risk of becoming overwhelmed.
• Be consistent: whatever step you choose to take, make sure you do it every day.
• Don’t be complacent: as you achieve milestones, keep pushing yourself to do more.

Photo by Drew Beamer on Unsplash

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, sign up for our FREE newsletter.

______________________________________________________________________
Be Well. Be Organized.
Make sure you are following GetReorganized.com™ so you don’t miss out on fresh organizing tips, ideas, and inspiration!
Be #InstaOrganized! Follow us on Instagram
A pin a day keeps the organizer away! Check out our boards on Pinterest
Tweet us and follow our Twitter
Like (or love) our Facebook Page
Prefer the professional approach? We’re also on LinkedIn
Learn more about Professional Organizing at www.GetReorganized.com
Stop the procrastination and BOOK A FREE PHONE CONSULTATION