No More App Hunting – How to Organize Your Apps

According to a 2017 study, the average smartphone user has more than 80 apps on their phone and uses more than 40 on a monthly basis. With thousands of apps available, they can quickly crowd our screens and become overwhelming. And if you’ve spent more than 30 seconds hunting for an app on your phone, you know how frustrating it can be.

Just like clutter in our home or office, clutter on our phone screen can cause stress and anxiety. But with a little organization, you can make things easier to find, save time, and reduce aggravation.

With just a few minutes out of your day, you can quickly solve this problem and create an organizational system that works for you. Note: on Apple devices, users can create folders to store their apps, while on Android devices, they can be sorted onto different screens–but the organizational methods I suggest will work either way.

Here are my favorite ways to easily organize your apps for a more orderly mobile device:

  • Organize by functionality – This is the best, most popular (and most logical) option.  Categories could be: Finance (bank apps, stock market apps, Venmo, Paypal, Square, Apple Wallet, etc.), Music (Spotify, iTunes, Pandora, etc.), Shopping (Amazon, Etsy, Target, Poshmark, etc.), Social (Facebook, Pinterest, Hootsuite, Mailchimp, etc.), Travel (Air B&B, Lyft/Uber, Southwest Airlines, etc.), Home (Alexa, Simplisafe, etc.)
  • Organize alphabetically – As long as you always know the name of the app you’re searching for, you can easily find it in a list arranged by name. If you have folders of apps, you can arrange the folders alphabetically. If you’re like me, however, sometimes you’re just looking for ‘that app that edits photos,’ and in that case, this probably isn’t the greatest method (refer to “organize by functionality” tip above).

Photo by Jason Leung on Unsplash

  • Position apps based on color – Maybe your brain remembers visuals rather than words, and you know that you need ‘the app with the green icon’ or ‘the one with the red square.’ If this is the case, arranging apps based on color can be a winning solution. Warning: Apps update their icons and this can really mess you up if you are accustom to visually locating an app.

Photo by Joshua Eckstein on Unsplash

  • Organize by frequency – Whether you have an iPhone or an Android, you can put your most frequently used apps on your home screen and lesser-used apps on subsequent pages. It’s best to limit your pages to no more than three, or it can become overwhelming. If necessary, you can organize apps on the second and third pages into folders, using the methods listed above.
  • Don’t be afraid to eliminate! – For some reason, people seem to collect apps and hold onto them forever (we also do this with digital files, paper, emails…) – whether they use them or not. All of those unnecessary icons on your screen can lead to time lost and poor productivity. Take a quick look through your apps and eliminate anything that you haven’t used in the last 90 days. If it’s been more than three months, it’s likely you don’t need it anyway!

At the end of the day, organizing your apps is great, but despite the best classification of information, we can still forget where we put something – no matter how logical it seemed at the time. Learn to use the keyword search functionality on your phone – this is the best and easiest way to find what you’re looking for on your mobile device. If you don’t know how to do this, you can check out one of these tutorials for iPhone or Android users to teach yourself how.

Photo by Tinh Khuong on Unsplash

Have you used any of these methods to organize your apps? Perhaps a different system? How did it work out for you?

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

______________________________________________________________________
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Organizing Your Business Cards for Busy Professionals

Networking events are crucial to the success of your business: you meet great people, make useful acquaintances, and have the opportunity to pass business with other professionals.

Let’s be honest, though: once you leave, you totally forget about all of those business cards you received. They get tossed into your briefcase or handbag and fall into a seemingly bottomless hole, only to be found months later.

At that point, it’s too late to reach out, and all you can do is mourn the lost connections.

But it doesn’t have to be that way!!

These days, there are dozens of fun and useful ways you can store those cards so they don’t get lost. Here are a few of my favorite tips:

Determine What To Keep

Before you invest in any sort of storage solution, first think about what you really want to keep.

My favorite piece of advice? Don’t even bother taking cards from the people you’re not interested in reaching out to.

Photo by Bogomil Mihaylov on Unsplash

Most of my clients have stacks of business cards that they have never contacted – WHY did they take the card in the first place? Be intentional!

Ask yourself these questions:

  1. Why would I want to contact this person (get to know them, need their service, indicated they might be interested in working with you, etc.)?
  2. What’s the next Action I need to take (call them, schedule a coffee date, set-up a sales call)?

Then, write on the business card a note about where you received it and immediately follow-up (within three days).

How To Get Organized

There are countless ways to organize business cards nowadays, from electronic solutions to the ‘bucket method.’ These are the ones I’ve found to be most effective:

  • CRM: If you use a CRM as part of your business, check to see if it includes an app that allows you to scan and upload business cards from your phone. Most software will now allow you to capture and store any business card with just a quick snap of your device’s camera. Once it’s updated, you can edit the contact’s information directly in your CRM.
  • Business card binder: Some companies make three-ring binders designed specifically for holding business cards. This is a solution I often recommend to my own clients – it’s easy to grab and take with you to events and you can just add cards as you receive them.
  • Rolodex: Before you laugh, remember: Rolodex has been around for many years for a reason. It’s a super easy solution – just staple the business card to a Rolodex card and place it in alphabetical order. Bonus: some Rolodexes even have slits cut just for placing a business card.
  • Index cardholder: This is the perfect solution for someone who wants to keep all of the business cards they receive but doesn’t necessarily want to put them in any type of order. Putting them in an index cardholder keeps them all in one place so they’re easily found if they’re needed at a later time. Tip: Purchase index card dividers to sort and organizer business cards by category (where you met them, industry, etc).

What should you NOT do with business cards? Stack them on your desk.

Photo by Scott Webb on Unsplash

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

______________________________________________________________________
Be Well. Be Organized.
Make sure you are following GetReorganized.com™ so you don’t miss out on fresh organizing tips, ideas, and inspiration!
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Utilizing Zoom as a Productivity Tool

You know what they say: time is money. But as a business owner, time is probably the one thing you never feel like you have enough of.

Simply managing your business is a fulltime job unto itself. Communicating with employees, taking client meetings, managing finances, brainstorming new products or services – as rewarding as these tasks are, they’re also quite time-consuming.

If you feel like you’re constantly burning the candle at both ends and your work is just never done, a productivity app may help.

Or, more specifically, Zoom may help.

What is Zoom?

Zoom is a company that provides remote conferencing services via the cloud. They offer communications software that combines video conferencing, online meetings, chat, webinars, and mobile collaboration.

It makes scheduling conference calls between your team or with clients 100x easier than ever before. You can screen-share, web conference, and even hold town halls or marketing meetings quickly and easily. In addition, meetings can be as small as two people or as large as 10,000 viewers, depending on format.

Photo by Dillon Shook on Unsplash

How can it improve productivity?

You may wonder how moving to a video conference system would improve anything. After all, video chats are notoriously unreliable and plagued with problems.

But Zoom is different. They’ve somehow seemed to iron out all the kinks typically present in other remote conferencing systems. Things like freezing, dropped calls, and delayed audio just doesn’t happen.

In fact, their system is so reliable that it can drastically increase the productivity of all of your office communications.

Here’s how:

  • Improved conference calls: You just know that at least one participant isn’t paying attention every time you host a conference call, right? It becomes fairly obvious when you ask them a direct question and they have no idea what you’re talking about.

It’s a huge time waster for everyone involved.

With video conferencing, everyone has to be “on.” Let’s face it – you’re not going to slack when the boss can see what you’re doing! The end result is a successful conference the first time, with less time spent repeating information.

  • Fewer mistakes made: Managing a large team, especially if they’re remote, can be a time-consuming and often difficult process. It can feel like it’s impossible to clarify tasks or procedures, especially if they’re technical in nature.

Photo by Nathan Dumlao on Unsplash

The ability to screen share provides the opportunity to resolve issues immediately, teach new skills, and share company updates with your team no matter where they are. As an added bonus, the cloud recording means that employees can watch again later if they need clarification or if they weren’t available to attend the meeting live.

  • Time saved on meetings: When you own a business, trying to get the entire staff to a meeting together can be a process. Typically, they have to be scheduled weeks or even months in advance so everyone can fit it into their schedule. This huge gap in time between when the meeting is planned and when it is actually held can result in a loss of momentum.

Photo by Andrea Natali on Unsplash

On top of that, an in-person hour meeting is never actually just an hour. You have to factor in travel time to and from the venue, set-up, other people running late, and any number of other things that could go wrong.

Being able to connect online eliminates many of the common issues surrounding meetings and saves a ton of time.

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

______________________________________________________________________
Be Well. Be Organized.
Make sure you are following GetReorganized.com™ so you don’t miss out on fresh organizing tips, ideas, and inspiration!
Be #InstaOrganized! Follow us on Instagram
A pin a day keeps the organizer away! Check out our boards on Pinterest
Tweet us and follow our Twitter
Like (or love) our Facebook Page
Prefer the professional approach? We’re also on LinkedIn
Learn more about Professional Organizing at www.GetReorganized.com
Stop the procrastination and BOOK A FREE PHONE CONSULTATION

44 Ways to Prepare for the Week Ahead (on Sunday) for a More Organized 2019

Benjamin Franklin famously said, “By failing to prepare, you are preparing to fail.” Planning ahead is something almost everyone can agree is important. When done right, it can help you execute projects, meet goals, and still have time left over to have fun and enjoy life.

Yet, many people ignore the benefits and argue that planning takes too much work. I’m here to tell you: that’s not true. Keep reading for 44 simple ways you can prepare for the week ahead, with minimal time or effort:

  1. Plan your fitness regime for the week. How often will you work out? Where will you go? Schedule this time into your calendar so that it is an appointment, not a task.
  2. Go ahead and pack that gym bag and get it ready with the necessities. Workout at home? Same idea, but pick a place near your exercise area to stash what you need.
  3. Sunday is a great time to prep some healthy snacks for the week. This will help you avoid just grabbing something from the kitchen or fridge when you need to munch.
  4. Double check your calendar for the upcoming week and make notes of deadlines, assignments, appointments, and events. If you have them written down in several places, move them to one central calendar.
  5. Grab your purse, briefcase or work bag and do a purge of any unnecessary items. Do you still need it? Can you file it away? What’s missing that you need to replenish or add?
  6. Pull out your device and check the weather for the week. What’s in store and does it impact anything on your calendar?
  7. Coffee drinker? Great! Set-up a space in your kitchen and make sure that everything is ready to go for Monday morning. Ideally, all you should have to do is push the start button to get going.
  8. Grab your planner or just a sheet of paper and make a list of action items that you need to get done this week. Also, add some tasks you’d like to get done if you have time.
  9. Go ahead and clear out all the unnecessary voicemail messages so you start the week fresh.
  10. Create a music playlist for the week. If you know you like upbeat music or working out or need some focus jams to help with productivity, get those lists ready to go on Sunday.
  11. There’s nearly nothing better than starting out the week after a bit of self-care. Get your nails done, grab a pedicure or see your hairstylist so you go into the week looking (and feeling) great.
  12. Drop off those dry clean only items at the cleaners.
  13. Go grocery shopping for your weekly staples and meal ingredients.
  14. Grab the trash from around the house and go ahead and take it out.
  15. Get your laundry done so your favorite items are ready for you.
  16. Time to declutter and tidy up the house from the chaos of the previous week. Don’t drag any of that into your new week.
  17. As you’re doing the laundry, throw in the sheets and towels so you have a fresh set come Monday morning.
  18. Hop on Amazon and order that book you’ve been meaning to read.
  19. Prep your lunches for the week. Not only will you eat better but your pocketbook will thank you!
  20. Wash your car (or even better go through the local drive-thru car wash after you’re done shopping).
  21. Fill the car up with gas so you aren’t worried about being out-and-about with an empty tank.
  22. Dream up and schedule some fun plans for the following weekend – you’ll have something to look forward to all week.
  23. Take the time to shave (great time to get a bath in as well if you are a bathtub person).
  24. Clean out your car: If it’s just another place for you to keep junk, all of that clutter might be draining your energy.
  25. Pick out your Monday outfit before going to bed.
  26. Got kids? Make sure their school bags are packed and ready to go for the week.
  27. Clean out the fridge and toss out questionable or expired items.
  28. Determine what your three priorities for the week are so you can tackle them early.
  29. Planning your next vacation? Go ahead and request the necessary time off from work so it doesn’t slip by.
  30. Print out a motivational quote that you love and will help you get through to Friday.
  31. Take a few moments to visualize how you’d like the upcoming week to go.
  32. Self-care is important. Pamper yourself.
  33. Declutter just one drawer in your kitchen. Be careful – you might get carried away!
  34. Take 5 to 30 minutes to catch up with an old friend.
  35. Clean out your make-up bag and throw away anything you no longer use.
  36. Clean up your electronic cords. Phone jacks? Yes, you can probably throw those away.
  37. Write a thank you note to someone who impacted your life in a positive way in the previous week.
  38. Throw some stuff in the crockpot so you don’t have to worry about dinner Monday night.
  39. Clean your computer’s desktop – filing away any documents you are done with.
  40. Set your DVR to record your favorite shows.
  41. Make an appreciation list: Write down five things you’re grateful for and start the week off in a positive place.
  42. Got a birthday party or other special event coming up? Purchase and wrap the gifts.
  43. Set an intention for the week: be braver, be kinder, be more productive. Select a theme word to support your energy.
  44. Take some time to reflect on the first month of this year. This act of mindfulness will help you with direction this week.

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

______________________________________________________________________
Be Well. Be Organized.
Make sure you are following GetReorganized.com™ so you don’t miss out on fresh organizing tips, ideas, and inspiration!
Be #InstaOrganized! Follow us on Instagram
A pin a day keeps the organizer away! Check out our boards on Pinterest
Tweet us and follow our Twitter
Like (or love) our Facebook Page
Prefer the professional approach? We’re also on LinkedIn
Learn more about Professional Organizing at www.GetReorganized.com
Stop the procrastination and BOOK A FREE PHONE CONSULTATION

Three Office Organization Resolutions You Should Make

As the New Year gets going, you’re probably thinking about the resolutions you made. New Year’s resolutions can help you achieve goals and fuel success – but they’re not all created equal. For example, many people set resolutions that are too hard to achieve or too vague and quickly give up.

I’ve come up with three resolutions you CAN keep to help make this your best year ever. If you’re ready to further your career and be successful at whatever you do, just follow these easy office organization resolutions:

Keep Your Desktop CLEAR All Year

If one of your goals is to be more organized, you can start by cleaning off your workspace.
There are several reasons a clear desk might help you succeed in business, including:

• Knowing where all of your supplies and files are makes you more efficient.
• All of the free space makes it easy to spread out documents, books, reports, or whatever else you need to get the job done.
• A clear desktop, free of clutter, makes it easier to focus on the task at hand.
• It keeps sensitive information confidential.

Photo by Carl Heyerdahl on Unsplash

Develop a Paper and Electronics Document Retention Policy

Business owners are often unclear on how long a document (either paper or electronic) should be retained. As a result, they end up never throwing anything out, creating a build-up of records and unnecessary clutter.

A record retention policy categorizes information and lets you know how and where to store it based on federal, state, or other regulatory requirements.

Other benefits include:

• Knowing what you can throw out and when helps reduce costs for physical and electronic storage.
• An efficient filing or document storage system helps you to work more efficiently.
• File deletion or elimination helps free up valuable space, both electronic and physical.

Photo by Ilya Pavlov on Unsplash

Develop ONE New Productivity Habit

Want to spend less time on your everyday office activities? With the right practices, it’s possible to not only get your work done but get it done early. Being productive is just a matter of habit – and it’s easy to get started:

• Begin with something small; if your goal is too big or you attempt to change too much at once, you run the risk of becoming overwhelmed.
• Be consistent: whatever step you choose to take, make sure you do it every day.
• Don’t be complacent: as you achieve milestones, keep pushing yourself to do more.

Photo by Drew Beamer on Unsplash

This is just some of the value you can get when partnering with GetReorganized.com™. If you’d like more tips, advice or suggestions on how to be more productive and organized, sign up for our FREE newsletter.

______________________________________________________________________
Be Well. Be Organized.
Make sure you are following GetReorganized.com™ so you don’t miss out on fresh organizing tips, ideas, and inspiration!
Be #InstaOrganized! Follow us on Instagram
A pin a day keeps the organizer away! Check out our boards on Pinterest
Tweet us and follow our Twitter
Like (or love) our Facebook Page
Prefer the professional approach? We’re also on LinkedIn
Learn more about Professional Organizing at www.GetReorganized.com
Stop the procrastination and BOOK A FREE PHONE CONSULTATION